Cancellation of Housing Agreement
Students canceling their housing agreements must do so in writing to the Housing Office. (Fax number: 717-477-4007, email: housing@ship.edu)
Students not returning to the University because of academic dismissal will receive a $100.00 refund.
Returning students canceling the Housing Agreement by June 1 prior to the academic year of the agreement will have a $50.00 credit applied to their Semester II university account. Notice of cancellation MUST be received in writing by the Housing Office by June 1. Students canceling their housing agreements after June 1 will forfeit the entire $100.00 housing deposit. Click here for the Cancellation Form.
Students canceling their admission to the University must notify the Director of Admission in writing by June 1 for fall admission or by December 1 for spring admission. The notice will then be forwarded to the Director of Housing for a $50.00 refund approval. Cancellation of admission after June 1 or December 1 will result in forfeiture of the entire $100.00 housing deposit.
Housing agreements will not be canceled for enrolled students after August 1 of the housing agreement academic year thus requiring full financial obligation for the entire academic year room costs.
The room (housing) fee is refundable according to a schedule listed in the current Undergraduate Programs Bulletin. The room fee is not refundable when a student terminates occupancy in a residence hall except in cases of complete withdrawal from the University. Students may make a request in writing to be released from their contract if moving to their permanent home address because of extraordinary financial circumstances or other emergency reasons. Student teaching and internships will not be viewed as justifiable reasons for release from the housing agreement. Any refund will be prorated according to the date the student completes the official procedures to withdraw from a residence hall and in accordance with the University refund policy.
Residents dismissed from a residence hall and/or the University for disciplinary reasons may be considered for a refund of the room and board fee according to a schedule listed in the current Undergraduate Programs Bulletin.
Residents who withdraw from the University after checking into a residence hall room or apartment must officially check out of the room or apartment with a residence life staff member (RA or RD). The student must sign the Room/Apartment Condition Report, complete a Withdrawal from Residence Hall form, turn in the room and mailbox key to the residence life staff member, turn in the University ID card at University Police, and notify the academic dean of the withdrawal.
